Verifactu in your SME: What changes
If you have a small or medium business, Verifactu means significant changes to your invoicing process. Unlike an individual freelancer, your company probably has multiple people issuing invoices, higher invoice volume, and perhaps several departments involved.
Critical point
Switching to Verifactu is NOT just about installing software. It's important to plan the transition, train your team and make sure all internal processes adapt correctly.
Key aspects for SMEs:
- •User management: You need software that supports multiple accounts with different permissions
- •Invoice volume: If you issue hundreds of invoices per month, you need a fast and efficient system
- •Integrations: You'll probably need software that integrates with your ERP, CRM or other systems
- •Team training: All staff who issue invoices must learn the new system
- •Costs: With traditional software, the price multiplies per user (can be very costly)
Implementation plan in 5 phases
1
Evaluation and software selection (1-2 weeks)
Analyze your needs:
- • How many people issue invoices in your company?
- • How many invoices do you issue per month?
- • Do you need CRM, project management or other features?
- • What is your monthly/annual budget?
For micro-SMEs (2-5 people): BeeL.es may be sufficient and much more affordable.
For medium SMEs (5+ people): Consider Holded or Quipu if you need advanced features.
2
Initial setup (1 week)
System preparation:
- • Configure company tax details
- • Create user accounts for the team
- • Migrate client database
- • Import product/service catalog
- • Configure invoice templates
3
Team training (1-2 weeks)
Make sure everyone knows how to use the system:
- • Training sessions for each department
- • Create internal step-by-step guides
- • Test with sample invoices
- • Resolve questions before go-live
4
Parallel testing period (2-4 weeks)
Before January 1, 2027:
- • Issue invoices with the new system in parallel
- • Keep the old system as backup
- • Detect and fix issues
- • Adjust internal processes as needed
5
Go-live: January 1, 2027
Full transition:
- ✓From January 1, 2027, use ONLY the new system
- ✓Active monitoring in the first weeks
- ✓Support available for the team
- ✓Continuous review and optimization
Software comparison for SMEs
| Feature | BeeL.es | Holded | A3Factura |
|---|---|---|---|
| Base price | 4,90€/mes | €15/mo | On request |
| Extra user cost | Included | +€50/user | Variable |
| Ideal for | 2-5 people | 5-20 people | Large companies |
| Enterprise features | Basic | ✓✓✓ | ✓✓✓ |
| 100% Verifactu | ✓ | ✓ | ✓ |
Recommendation by size
- Micro-SME (2-5 people): BeeL.es is perfect and you'll save hundreds of euros per year
- Small SME (5-15 people): Holded if you need integrated CRM, projects and HR
- Medium SME (15+ people): Holded or A3Factura depending on your business needs
Frequently asked questions
Frequently asked questions for SMEs
We answer the most common questions about Verifactu for small and medium businesses
Micro-SME looking for simplicity?
BeeL.es is perfect for companies of 2-5 people. 100% Verifactu compliant, costs 4,90€/month and no per-user charges.