#What is Verifactu and why does it affect you?
Verifactu is the new compulsory electronic invoicing system in Spain that affects all self-employed from 1 July 2027.
⚠️Key date for self-employed
July 1, 2027 is the deadline. If you don’t have compatible software by then, you may face fines of up to 50.000€.
#What changes with Verifactu?
Until now, you could invoice with Excel, Word or any tool. That’s over.
From July 2027, ALL freelancers must:
- ✓Use certified and Verifactu-compliant invoicing software
- ✓Generate electronic signature codes (CSF) on every invoice
- ✓Maintain an unalterable record of all invoices
- ✓Include QR codes on invoices for verification
- ✓Follow the XML FacturaE format established by the AEAT
#Timeline: Important dates
129 July 2025 - Deadline developers
Software developers must have their systems ready and certified.
For you as a freelancer: Verify that the software you use is ready BEFORE this date.
21 January 2027 - Obligatory companies
Companies (legal entities) are obliged to use Verifactu.
For you: Although it does not affect you yet, get ready in advance.
31 July 2027 - Mandatory self-employed
THIS IS YOUR DATE.
As of this day, ALL freelancers (individuals) must comply with Verifactu.
#Technical requirements your software must meet
ℹ️You don't have to understand technology
You just need software that already does it for you. BeeL.es fulfills all of these requirements from day 1.
Your billing software should automatically generate:
#1. Electronic Signature Code (CSF)
Each invoice has a unique code that ensures that it cannot be modified after it is issued.
You don’t have to do anything, the software generates it automatically.
#2. Invoice chaining
Each invoice is “linked” to the previous one, creating a chain that is impossible to break or forge.
Like blocks in a chain → That’s why it’s called chaining.
#3. Unalterable record
All your invoices are recorded in such a way that they cannot be deleted or modified.
Benefit for you: Protection against tax inspections.
#4. XML Format InvoiceE
The technical format required by the AEAT to exchange information.
You don’t see it, but your software must generate it.
#5. QR code
Each invoice carries a QR that allows the recipient to verify its authenticity by scanning it.
#How much does it cost to comply with Verifactu?
The good news: It doesn’t have to be expensive.
| Software | Price/month | Verifactu Compatible | For whom |
|---|---|---|---|
| BeeL.es | 2,50€ | ✓ | simple self-employed |
| Holded | from 15€ | ✓ | SMEs with CRM/projects |
| Quipu | from 10€ | ✓ | Self-employed + accounting |
| Sage | from 30€ | ✓ | Large companies |
✅Save up to 510€/year
By using BeeL.es instead of more expensive alternatives, you save between 210€ to 510€ per year.
#Steps to prepare NOW
1Choose compatible software (TODAY)
Don’t wait until June 2026. Do it now so you have time to learn and test.
Recommendation: If you are simple freelancer, choose BeeL.es ().
2Migrate your data (March-April 2026).
If you use Excel or Word, you need to move all your customers and products to the new software.
Estimated time: 2-4 hours.
3Test with actual invoices (May 2026)
Issue some real invoices with the new system to familiarize yourself.
Benefit: You’ll get to July without stress or surprises.
4Form your team (if you have one) (June 2026)
If you have employees who issue invoices, teach them about the new system.
#Mistakes to avoid
- ✗Waiting until the last moment (June 2026)
- ✗Choosing very expensive software without needing it
- ✗Relying on Excel or Word after July 2026
- ✗Not verifying that the software is certified
- ✗Not testing software before committing
#Frequently asked questions for freelancers
Can I continue invoicing with Excel after July 2026?
NO. Doing so exposes you to fines of up to 50.000€.
Excel does not generate electronic signature codes or comply with Verifactu.
Do I have to send all invoices to the IRS?
Not necessarily. You have two options:
- Automatic sending to AEAT (recommended): The software sends each invoice automatically
- Local registration: You save the invoices in your system and send them only if requested
BeeL.es allows both options.
What if my billing is carried by my manager?
Talk to him/her NOW. Many gestorías are going to charge extra for adapting to Verifactu.
Alternative: Invoice yourself with BeeL.es and pass only the summaries to your accountant.
Do I need technical knowledge?
NO. Modern software like BeeL.es is designed to be as easy as filling out a form.
If you know how to use WhatsApp, you know how to use BeeL.es.
What if I bill too little?
Verifactu is mandatory independently of how much you bill.
Whether you bill 100€/month or 10.000€/month, you must comply.
That’s why it’s important to choose a cost-effective software like BeeL.es.
#Conclusion: Act now, not in June 2026
You have 18 months to prepare (from January 2025 to July 2026).
Freelancers acting now:
- Will avoid last-minute stress
- Will have time to compare options
- Get better pricing (such as BeeL.es’s lifetime offer)
Those who wait until June 2026:
- Will pay anything for any available software
- Make mistakes in a hurry
- Suffer unnecessary stress