#Why is it crucial to make the right choice?
With Verifactu coming into effect (1 January 2027 for businesses, 1 July 2027 for freelancers), choosing the right invoicing software is a critical decision that will affect your business for years to come.
- ✗Fines of up to 50.000€ for using unsupported software
- ✗Waste of time learning complicated systems
- ✗Unnecessary high costs on features you don't use
- ✗Migration problems if you change software later
✅The Good News
If you choose right from the start, you’ll have a system that works, complies with the law and saves you money and time for years to come. This guide will help you make the right choice.
#The 7 essential criteria for choosing
1Compatible 100% with Verifactu
Non-negotiable requirement. The software MUST automatically generate:
- Electronic Signature Code (CSF)
- Invoice chaining
- InvoiceE XML format
- Immutable record of invoices
⚠️ Don’t rely on promises of “we’ll have it ready soon”. Demand proven compatibility NOW.
2Ease of use
Ask yourself: can I start billing in less than 10 minutes?
If you need training courses or extensive manuals, it’s probably too complex for your needs.
BeeL.es is set up in 5 minutes. If you know how to fill out a form, you know how to use BeeL.es.
3Real price (no surprises)
Beware of prices that look cheap but then:
- They charge extra per user (+50€/month per person on some)
- Limit the number of invoices
- Charge for necessary “premium” features
- They have minimum permanence
BeeL.es: all-inclusive. No extra users, no limits, no permanence.
4Only the features you need.
For simple freelancers: You only need invoicing. You do NOT need CRM, project management, HR, complex inventory.
For small SMEs (2-5 people): Invoicing + basic control may be enough.
For medium SMEs (5+ people): You may need full ERP with integrated modules.
5Support in English and fast
When you have a problem with an urgent invoice, you need an answer NOW, not in 48h.
Verify that the support is:
- In English
- Available during Spanish business hours
- With response time < 2 hours for emergencies
6Compatibility with your agency
If you have a manager/advisor, ask them what formats they accept (PDF, Excel, API).
Most accept PDF without problem, but some prefer specific integrations.
7Actual test period
Avoid committing without testing. Look for options with:
- Free trial (minimum 7-14 days)
- No credit card required
- Full access to features
#Comparison: Main options 2026
| Feature | BeeL.es | Holded | Quipu |
|---|---|---|---|
| Price/month | €4.90 | from €15 | from €10 |
| Configuration | 5 min | 30-60 min | 15-30 min |
| Verifactu 100% | ✓ | ✓ | ✓ |
| Unlimited invoices | ✓ | ✓ | ✓ |
| Ideal for | Simple self-employed | Complex SMEs | Self-employed + accounting |
| Extra functions | Billing | Full ERP | Invoicing + accounting |
#Our recommendation according to your profile
✨ For simple freelancers (basic invoicing)
If you just need to issue uncomplicated invoices, save money and comply with Verifactu
👉 BeeL.es
- • The most economical on the market
- • Setup in 5 minutes
- • 100% Verifactu compliant
- • No unnecessary complicating features
🏢 For small SMEs (2-10 people)
If you need team management, project management, CRM
👉 Holded (from 15€/month) or BeeL.es if you only invoice
- Evaluate if you really need all the features before paying more
📊 For freelancers with complex accounting
If you do your own accounting (without a bookkeeper)
👉 Quipu (from 10€/month)
- But if you have an accountant, use BeeL.es for invoicing and leave the accounting to your advisor.
#Frequently asked questions when choosing
Can I start with an inexpensive one and change later if I grow?
YES, but keep in mind that switching involves migrating data and re-learning a new system.
That’s why it’s best to make the right choice from the start based on your REAL current needs, not hypothetical future ones.
What if my current software says it will adapt to Verifactu?
Ask for written confirmation of the exact compatibility date.
If they cannot guarantee it BEFORE 1 January 2027 (companies) or 1 July 2027 (self-employed), look for alternative.
Is it better to pay monthly or annually?
Annual is usually 30-40% cheaper.
With BeeL.es you pay €4.90/mo (annual) vs €8.90/mo (monthly). The savings in one year is considerable.
#Conclusion
Choosing the right billing software is a decision that will be with you for years to come. The 7 criteria we have looked at will help you make the right choice:
- 100% compatible with Verifactu
- Ease of use
- Real price with no surprises
- Only the features you need
- Support in English
- Compatible with your agency
- Trial period
For most simple freelancers, BeeL.es is the most cost-effective and straightforward option for